Job description

Our client, the world’s third largest leading premium spirits company has an opportunity for a Payroll Administrator to join the team on a 12 month contract. This is a broad role which will see the successful candidate have responsibility accross various different functions and is a great opportunity to develop your skillset.

Role Responsibilities

Weekly Payroll

  • Preparation of weekly wages; oversee and maintain daily clocking information.
  • Maintain the attendance clocking report, absenteeism report & sick leave files as necessary.
  • Maintain annual leave files. Ensure hard & soft copies match.
  • Manage payroll systems at Cooley and Kilbeggan.
  • Creating payroll SEPA file and send to bank after approval.
  • Create and upload weekly submission to Irish Revenue to ensure compliance with PAYE modernisation.
  • Create payroll reports for Finance.

Accounts Payable

  • Log all invoices on shared drive & monitor percent completion at month end.
  • Prepare scanning of invoices 2 days per week.
  • File invoices.
  • File statements on a daily basis and ensure accuracy. Contact vendors and request outstanding invoices if required.
  • Assist with archiving.
  • Coordinate with GBS on supplier payment dates.
  • Follow up with management team on invoice approvals.
  • Follow up with suppliers for month end invoices.
  • Liaise with AP team for payment confirmations in response to vendor requests and any issues regarding failed payments.
  • Oversee vendor Bank master data controls
  • Liaise with OU and AP team on ant vendor issue on invoices.
  • Keep track of all invoices coming from Kilbeggan site and communicate any issues with invoices.
  • Ensure information is flowing in a manner consistent with required weekly and monthly deadlines.
  • Ensuring all month end invoices have been received, scanned and posted to correct GL namely main commodity invoices.

General Administration

  • Manage the post-delivery to and from the site.
  • Confirm receipt of all invoices into the invoice register. Distribute to team members including Kilbeggan site.
  • Setup PO’s & process invoices through to approval.
  • Create invoices for certain suppliers and create expense invoices for those with no access to PC.
  • Gather and match up delivery dockets to correct invoices.
  • Vendor creation & Set Up Issues – working with appropriate team-members and vendor contact to identify, find a solution and resolve any issues.
  • Review of NAV master data templates.
  • Managing Office Supplies administration for the site.
  • Assist with accounts audit, gather invoices and supply auditors with any information needed regarding delivery dockets for invoices.
  • Yearly archiving of administration information.
  • Provide support to office, finance and logistics managers.
  • Backup for Customer Service & Logistics department.

Qualifications & Experience

  • 2-3 years payroll & office administration experience
  • Good knowledge of Microsoft Word and Excel
  • Proven ability to work on own initiative and to build and maintain excellent relationships with key stakeholders.
  • Strong drive and desire to succeed with high levels of energy and ambition.
  • Excellent communication and interpersonal skills
  • Ability to multi-task in a demanding environment